Terms of Service

Welcome to Agri Flight Logs (the “Service”), a web application provided by Agri Flight LLC (“we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of the Service, which is designed to track and store agricultural drone flight data in the United States for the purpose of generating reports compliant with Federal Aviation Administration (FAA) regulations. By accessing or using the Service, you agree to be bound by these Terms. If you do not agree, you may not use the Service.

1. Eligibility and Geographic Restrictions

1.1 United States Only

The Service is intended solely for users located in the United States of America. All data is stored and processed on servers located in the United States using Google Cloud infrastructure, in compliance with applicable U.S. laws and regulations. We do not offer or market the Service to users outside the United States, including but not limited to the European Union (EU), European Economic Area (EEA), or United Kingdom (UK).

1.2 Prohibition on Use Outside the USA

You represent and warrant that you are located in the United States and will not access or attempt to access the Service from outside the United States. Any attempt to bypass geographic restrictions (e.g., through VPNs or other means) to access the Service from outside the United States, including from the EU/EEA/UK, is strictly prohibited and constitutes a material breach of these Terms.

1.3 Restrictions on EU/EEA/UK Users

We do not market or offer the Service to individuals or entities in the EU, EEA, or UK. If you are located in the EU, EEA, or UK and attempt to access or use the Service by bypassing our region lock or other access controls, you are in violation of these Terms. Upon detection of such unauthorized access:

• Your account will be immediately terminated;
• All associated data will be deleted in accordance with our data retention policies; and
• You will be permanently banned from using the Service.

We reserve the right to take any additional legal action as permitted by law to enforce this restriction.

1.4 Age Requirement

You must be at least 18 years old to use the Service. If you are under 18, you may not use the Service under any circumstances.

2. Purpose and Scope of the Service

The Service is a Software as a Service (SaaS) platform designed to collect, store, and manage flight data for agricultural spray drones operating in the United States. The Service enables users to generate reports required for compliance with FAA regulations, including but not limited to 14 CFR Part 107 (Small Unmanned Aircraft Systems), Part 137 (Agricultural Aircraft Operations), and exemptions under Section 44807 of the FAA Reauthorization Act of 2018. You are responsible for ensuring that your use of the Service complies with all applicable FAA regulations and other federal, state, and local laws.

3. Account Registration and Responsibilities

3.1 Account Creation

To use the Service, you must create an account by providing accurate and complete information, including a valid U.S. address and any applicable tax identification information required for compliance with U.S. tax laws. You agree to keep your account information up to date.

3.2 Account Security

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to notify us immediately of any unauthorized access or use of your account.

Account Recovery Policy:

Your email address is the primary identifier for your account. You are solely responsible for remembering your login email and maintaining access to that email account. If you forget which email address you used to register:

• You may contact support at support@agriflightlogs.com for assistance;
• We have no obligation to recover or provide access to your account if you cannot verify your identity;
• We require strict identity verification including, but not limited to, account details, billing information, flight data specifics, organization information, and other associated data to confirm account ownership;
• We will not provide account access or recovery without absolute verification of identity, as doing so would present an unacceptable security risk to our users;
• Failure to remember your account credentials does not obligate us to provide account recovery services.

This policy is necessary to protect all users from unauthorized account access and identity theft. We recommend:

• Storing your login credentials securely using a password manager;
• Maintaining access to the email address associated with your account;
• Keeping your account information up to date;
• Using your browser's password save feature or other secure credential storage.

3.3 FAA Compliance

You represent and warrant that:

• You hold all necessary FAA certifications, registrations, or authorizations, including but not limited to:
  • A Part 107 Remote Pilot Certificate, if applicable;
  • A Part 137 Operator Certification for agricultural aircraft operations;
  • An exemption under Section 44807 of the FAA Reauthorization Act of 2018, if required for your drone operations.
• All flight data submitted to the Service is accurate and complies with FAA requirements.
• You will use the Service solely to generate reports for lawful drone operations in the United States.

3.4 Organizational Responsibility

If you create an account on behalf of an organization, you are the “Organization Owner.” The Organization Owner is responsible and liable for all activity conducted under the organization's account, including all actions taken by users you invite or grant access to (e.g., “Administrators,” “Pilots”). You are solely responsible for:

1. Managing access permissions and roles for all users within your organization.
2. Ensuring your users comply with these Terms of Service.
3. Any loss, corruption, or deletion of User Data resulting from actions taken by users within your organization's account.

Agri Flight LLC shall have no liability for any damages resulting from the actions or omissions of users you have granted access to your organization's account. Any disputes between you and a user within your organization must be resolved directly between you and that user.

4. Data Storage, Rights, and User Content

4.1 Data Hosting

All data collected through the Service is stored and processed on servers located in the United States, hosted by Google Cloud and Firebase. We implement industry-standard security measures to protect your data, in compliance with Google Cloud's security and compliance standards.

4.2 Types of Data Collected

The Service collects and processes the following types of data to provide agricultural drone flight logging and compliance reporting:

Flight Operations Data:

• Flight logs and KML files containing GPS coordinates, flight paths, and timing data
• Flight dates, times, timezones, and duration information
• NOTAM numbers and drift management practices
• Pilot information and equipment details
• Weather conditions (temperature, wind speed, wind direction, gusts)

Agricultural Application Data:

• Chemical information including EPA registration numbers, active ingredients, and application rates
• Adjuvant information and application details
• Application site information including field boundaries and acreage
• Crop types and field identification data

Business and Customer Data:

• Organization business information (company names, addresses, contact details)
• Customer information (company names, contact persons, addresses, phone numbers, emails)
• Grower information when different from customer
• Equipment registration and maintenance records
• User account information and role assignments

Financial and Integration Data:

• Subscription and billing information processed through Stripe
• QuickBooks integration data for accounting purposes
• Invoice generation and tracking data

Technical Data:

• Map screenshots and visualizations generated from flight data
• System logs and usage analytics for service improvement
• Authentication tokens and session data

4.3 Your Data Rights and License Grant

You retain full ownership and all intellectual property rights to the flight data, logs, and other content you submit to the Service (“User Data”).

To operate the Service effectively, you grant Agri Flight LLC and its contractors a perpetual, irrevocable, worldwide, royalty-free, non-exclusive license to use, host, store, reproduce, modify, adapt, create derivative works from, communicate, publish, display, and distribute your User Data. This license is granted for the limited purposes of:

1. Providing, maintaining, and improving the Service for you and your organization's users;
2. Enabling features where data may be accessed and modified by different user roles within your organization (e.g., an administrator editing a pilot's flight log for accuracy);
3. Generating FAA-compliant reports and other data visualizations as requested by you;
4. Preventing or addressing service, security, or technical issues; and
5. As required by law or as permitted by our Privacy Policy.

This license continues even if you stop using our Services, primarily for the purpose of maintaining historical data integrity for your organization and for our legal and regulatory compliance.

4.3 Aggregated and Anonymized Data

We reserve the right to use User Data in an aggregated and anonymized form (where no individual or organization can be identified) for statistical analysis, service improvement, and to report on industry trends. We will not sell or otherwise distribute this aggregated data in a way that identifies you or your organization.

4.4 User Representations and Warranties

You represent and warrant that:

1. You have all necessary rights, licenses, and permissions in the User Data to grant the licenses set forth in these Terms.
2. The storage, use, and transmission of your User Data will not violate any law, regulation, or these Terms.
3. You are solely responsible for the nature, accuracy, and content of your User Data. You will maintain appropriate security measures to protect your User Data from unauthorized access.

4.5 Data Use for Compliance

We may use User Data to ensure compliance with these Terms, applicable laws, and FAA regulations. We may also share User Data with regulatory authorities, such as the FAA, if required by law or to respond to a valid legal request (e.g., subpoena, court order).

4.6 Data Retention and Deletion

We will retain User Data in accordance with the following retention policies:

Flight Operations Data:

Flight logs, work orders, and related compliance data will be retained for a period of three (3) years from the date of creation or last modification, unless:

• You request earlier deletion through your account settings;
• Longer retention is required by applicable law or regulation (e.g., FAA recordkeeping requirements);
• Your subscription agreement specifies extended retention as a premium feature.

Account and Business Data:

Account information, organization profiles, and user data will be retained for as long as your account remains active and for a reasonable period thereafter as necessary for business operations and legal compliance.

Temporary and Cache Data:

Temporary files, processing artifacts, and cached data may be subject to automatic deletion after shorter retention periods (e.g., 30-90 days) to optimize system performance.

Data Export:

You may export your User Data at any time through the Service's built-in export features, including individual flight reports, KML files, and other compliance documentation. We encourage you to maintain your own backups of critical data.

Account Termination:

Upon termination of your account, we will delete your User Data in accordance with the retention periods specified above, unless retention is required for legal compliance, regulatory purposes, or to resolve disputes. For users found to be in violation of the geographic restrictions (Section 1), all associated data will be deleted immediately upon account termination.

Right to Deletion:

You may request deletion of your User Data by contacting us at support@agriflightlogs.com, subject to applicable legal and regulatory retention requirements.

5. Compliance with Laws

5.1 General Compliance

You agree to use the Service in compliance with all applicable federal, state, and local laws, including but not limited to:

• FAA regulations under 14 CFR Part 107, Part 137, and Section 44807 exemptions;
• State and federal regulations governing agricultural chemical application and reporting;
• U.S. privacy laws, including the California Consumer Privacy Act (CCPA), if applicable;
• Any other relevant regulations governing drone operations, agricultural operations, or data processing.

5.2 Prohibited Uses

You may not use the Service:

• For any unlawful purpose or in violation of any applicable law or regulation;
• To process data subject to the Health Insurance Portability and Accountability Act (HIPAA), unless a Business Associate Agreement (BAA) is executed with us;
• To engage in activities prohibited by Google Cloud's Acceptable Use Policy (AUP), including cryptocurrency mining without prior approval;
• For any purpose other than legitimate agricultural drone operations and compliance reporting;
• To bypass usage limits or quotas through unauthorized means.

5.3 Account Security and Sharing Prohibition

Individual Accounts Required:

Each user must maintain their own individual account with a unique email address and credentials. You may not:

• Share your login credentials with any other person;
• Allow multiple individuals to access the Service using a single account;
• Create “shared” or “team” accounts for multiple users to access under a single login.

Organizations requiring multiple user access must use the Organization features to create separate accounts for each user with appropriate role assignments (e.g., Pilots, Administrators).

Session and Usage Monitoring:

We reserve the right to monitor account activity, including but not limited to:

• Login patterns, IP addresses, and geographic locations;
• Device information and session activity;
• Usage patterns and data creation volumes;
• Concurrent sessions and access patterns.

Suspicious activity patterns may include multiple concurrent sessions from different locations, geographically impossible login patterns, excessive device switching, or usage significantly exceeding normal patterns for similar users.

Enforcement:

If we detect account sharing, suspicious activity, or abuse of the Service, we may, at our sole discretion:

1. Contact you to discuss the account activity and request clarification;
2. Issue a warning and require password reset or additional authentication;
3. Temporarily restrict or throttle access to investigate the activity;
4. Suspend or terminate your account in accordance with Section 8.2.

We are not obligated to provide advance notice before taking enforcement action if we reasonably believe there is fraudulent activity, security risk, or material violation of these Terms.

5.4 Fair Use and Abuse Prevention

Reasonable Use Expectation:

The Service is designed for legitimate agricultural drone operations and compliance reporting. While we do not currently impose hard usage limits, we expect users to utilize the Service in a manner consistent with its intended purpose and their subscription tier.

Right to Monitor and Audit:

We reserve the right to:

• Monitor usage patterns to identify potential abuse or violations of these Terms;
• Audit account activity to ensure compliance with these Terms and applicable laws;
• Request information or documentation to verify the legitimacy of your usage;
• Implement usage limits, quotas, or rate limiting in the future if necessary to ensure service quality for all users.

Examples of Potential Abuse:

While not exhaustive, activities that may constitute abuse include:

• Automated or scripted data entry that bypasses normal application usage;
• Creating data volumes significantly exceeding typical usage for your business type;
• Using the Service to provide services to third parties without authorization;
• Reselling access to the Service or allowing unauthorized third-party access;
• Engaging in activities that negatively impact service performance for other users.

Future Usage Policies:

We reserve the right to implement specific usage quotas, rate limits, or tiered service restrictions in the future. If such policies are implemented, we will provide reasonable advance notice and an opportunity for affected users to adjust their usage or upgrade their service tier.

6. Fees and Payment

6.1 Subscription Fees

The Service is provided on a subscription basis. You agree to pay all applicable fees as outlined in your subscription plan.

6.2 Subscription Tiers and Seat-Based Billing

Your subscription tier determines available features and user seat allowances:

• Single Operator Plan: Owner seat only; no additional user seats permitted.
• Scalable Plan: Includes base owner seat with the ability to purchase additional Pilot and Admin seats as add-ons.

You may not exceed the user seat limits of your subscription tier. We reserve the right to suspend access or require an upgrade if your organization exceeds its allotted seats. Seat add-ons are billed separately and subject to the same billing terms as your base subscription.

6.3 Automatic Renewal

Subscriptions automatically renew at the end of each billing period (monthly or annually) unless cancelled before the renewal date. You will be charged the then-current rate for your subscription tier. You may cancel auto-renewal at any time through your account settings or by contacting support at support@agriflightlogs.com.

6.4 Free Trials

We may offer free trial periods (currently 7 days) at our discretion. During the trial period:

• You will have access to core features of the Service, including flight logging, work orders, and the Interactive Map.
• FAA Compliance Reports and Chemical Application Reports are premium features not available during the trial period. These compliance report features require an active paid subscription.
• Trial access may be subject to additional usage restrictions.

At the end of the trial period, your account will require a paid subscription to continue accessing the Service. We reserve the right to modify, limit, or terminate trial offers at any time.

6.5 Expired Subscription Access

If your subscription expires or is cancelled:

• You will lose access to work order creation, the Interactive Map, and other premium tools.
• Historical Data Compliance Exception: For data created during your active subscription period, you will retain limited access to generate FAA Compliance Reports and Chemical Application Reports for that historical data only. This exception is provided to support your regulatory compliance obligations and does not constitute continued access to the Service.
• This historical report access may be revoked if we determine it is being abused or if your account is terminated for cause.

6.6 Taxes

You are responsible for any taxes, interest, penalties, or fines arising from your use of the Service. You will provide us with any tax identification information required to comply with applicable tax laws.

6.7 Payment Disputes

Any payment disputes must be submitted in good faith before the payment due date. We will review disputes and, if applicable, issue a credit memo for any billing inaccuracies attributable to us.

6.8 Refund Policy

All fees and payments are non-refundable. Any refunds for subscription fees or other charges are granted solely at the discretion of Agri Flight LLC administration. To request a refund, please contact our support team.

7. Intellectual Property

7.1 Ownership

We retain all rights, title, and interest in the Service, including all software, algorithms, user interfaces, and other intellectual property. You are granted a non-exclusive, non-transferable, revocable license to use the Service solely for its intended purpose, subject to these Terms.

7.2 Restrictions

You may not:

• Copy, modify, or create derivative works of the Service;
• Reverse engineer, decompile, or disassemble the Service, except as permitted by applicable law;
• Sell, sublicense, or distribute the Service to third parties.

8. Termination

8.1 By You

You may terminate your account at any time by following the instructions in the Service or contacting us at support@agriflightlogs.com.

8.2 By Us

We may suspend or terminate your access to the Service at our sole discretion if:

• You violate these Terms, including the geographic restrictions in Section 1;
• You fail to pay applicable fees;
• We suspect fraudulent or unlawful activity;
• We are required to do so to comply with applicable law or a regulatory authority.

8.3 Effect of Termination

Upon termination, your access to the Service will cease, and we will delete your User Data in accordance with Section 4.4, unless retention is required by law.

9. Limitation of Liability

To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, data, or revenue, arising from your use of the Service. Our total liability shall not exceed the amount you paid for the Service in the twelve (12) months preceding the claim.

10. Indemnification

You agree to indemnify and hold us harmless from any claims, damages, or losses arising from:

• Your violation of these Terms;
• Your use of the Service in violation of applicable laws or regulations;
• Any User Data you submit that infringes third-party rights or violates applicable law.

11. Disclaimers

The Service is provided “as is” without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or free of harmful components. We are not responsible for any delays, inaccuracies, or failures in generating FAA-compliant reports due to incomplete or inaccurate User Data.

11.1 Service Availability

We strive to maintain high availability but do not guarantee uninterrupted access to the Service. We may perform scheduled maintenance with reasonable advance notice when possible. Emergency maintenance or updates may occur without prior notice to address security vulnerabilities, critical bugs, or infrastructure issues. We are not liable for any service interruptions, whether scheduled or unscheduled, or for any loss of data or business resulting from such interruptions.

11.2 Invoice and Financial Estimation Disclaimer

The Service provides invoice drafting and subtotal estimation tools solely as a convenience feature for generating preliminary billing documentation related to agricultural drone operations. These tools calculate estimated subtotals only and do not compute, collect, remit, or report any taxes, fees, surcharges, or other governmental charges. The Service does not process, transmit, or hold any monetary transactions, nor does it serve as a payment processor, financial institution, or tax preparation service.

If you use the QuickBooks integration feature, all tax calculations, payment processing, regulatory compliance, and financial transactions are handled entirely by Intuit QuickBooks and are subject to QuickBooks' own terms of service and privacy policy. Agri Flight LLC has no responsibility for any financial calculations, tax determinations, or monetary transactions performed by QuickBooks or any other third-party financial service. The Service's role is limited to drafting invoice data and transmitting it to QuickBooks; once transmitted, all further processing is governed by QuickBooks.

If you use the internal CSV invoice export feature, the generated file contains estimated subtotals only and is intended as a convenience for your own record-keeping or import into your accounting software of choice. You are solely responsible for adding any applicable taxes, adjustments, or additional charges before issuing any invoice to your customers.

You are solely responsible for:

1. Verifying the accuracy of all invoice amounts, line items, quantities, and rates generated by the Service;
2. Ensuring compliance with all applicable federal, state, and local tax laws and financial regulations;
3. Consulting with a qualified accountant, bookkeeper, or tax professional for all tax-related matters;
4. Maintaining accurate financial records independent of the Service.

Agri Flight LLC expressly disclaims all liability for any financial losses, tax penalties, billing disputes, or regulatory violations arising from your reliance on the Service's invoice estimation features. The invoice tools provided by the Service do not constitute financial advice, tax preparation services, or accounting services.

12. Third-Party Services

The Service integrates with and relies on various third-party services to provide its functionality:

Core Infrastructure:

• Google Cloud Platform and Firebase for data hosting, authentication, and cloud functions
• Google Maps API for mapping and geolocation services

Payment and Financial Services:

• Stripe for subscription billing and payment processing
• QuickBooks for accounting integration and invoice management

Other Services:

• Various APIs and services for weather data, regulatory compliance, and system functionality

Your use of these third-party services through our platform is subject to their respective terms of service and privacy policies. We are not responsible for the performance, content, or security of any third-party services and shall not be liable for any damage or loss caused by or in connection with your use of them. We may update or change third-party service providers at our discretion to improve the Service.

13. Governing Law and Dispute Resolution

13.1 Governing Law

These Terms and your use of the Service are governed by the laws of the State of Illinois, United States, without regard to its conflict of law principles.

13.2 Dispute Resolution

Any disputes arising out of or relating to these Terms or the Service will be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. The arbitration will take place in Polo, Illinois, and the language of arbitration will be English. You waive any right to participate in a class action lawsuit or class-wide arbitration.

14. Changes to These Terms

We reserve the right to modify these Terms at any time, in our sole discretion, by posting the revised Terms on our website or within the Service. Changes will take effect immediately upon posting unless otherwise specified. For material changes, we will provide at least thirty (30) days advance notice where feasible, but reserve the right to make immediate changes for legal compliance, security, or operational reasons. Your continued use of the Service after any changes constitutes acceptance of the revised Terms.

15. Miscellaneous

15.1 Entire Agreement

These Terms, together with our Privacy Policy and End-User License Agreement (EULA), constitute the entire agreement between you and us regarding the Service and supersede all prior agreements or understandings.

15.2 Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

15.3 Waiver

Our failure to enforce any right or provision of these Terms will not constitute a waiver of such right or provision unless acknowledged in writing by us.

15.4 Assignment

You may not assign or transfer your rights or obligations under these Terms without our prior written consent. We may assign or transfer our rights and obligations without restriction.

15.5 Force Majeure

We shall not be liable for any delay or failure to perform resulting from causes outside our reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, earthquakes, pandemics, epidemics, strikes, shortages of transportation, facilities, fuel, energy, labor, or materials, or failures of third-party services, infrastructure providers, or telecommunications networks.

16. Contact Information

For questions or concerns about these Terms or the Service, please contact us at support@agriflightlogs.com.

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Last Updated: March 19, 2026